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KVKK and Data Minimisation in WhatsApp Operations

Practical decisions on which data is genuinely necessary, how authority is verified and how conversation data should be processed within clear boundaries when providing service through WhatsApp.

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Prepared by İrfan AksoyPublished Updated
KVKK and Data Minimisation in WhatsApp Operations
Operational Guide

KVKK and Data Minimisation in WhatsApp Operations

Practical decisions on which data is genuinely necessary, how authority is verified and how conversation data should be processed within clear boundaries when providing service through WhatsApp.

01

Use only the data needed

The data needed to book an appointment, place an order or track a shipment differs. A workflow should not ask for personal data that is unnecessary to complete the task.

02

Identity, authority and purpose are separate checks

Even when a phone number is recognised, authority to view the relevant account, document or action must be verified separately. The purpose of use should also be clear.

03

Design retention and access limits

Where conversation, document and operation records live, who can access them and when they are deleted are not implementation details to leave until later.

04

Sensitive requests move to a secure channel

When special-category data or a high-risk document is needed, the approved secure process replaces the WhatsApp conversation and the customer is guided to the right channel.

Product evidence

The conversation on the right is illustrative; it shows the intended flow, not a customer claim or result.

Meta Reva panelinin genel operasyon görünümü
Actual Meta Reva panel screen
Pre-live validation

Source data, permission limits, repeated requests, failed writes and agent handoff are validated together before launch.

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